Agenda and draft minutes

It was moved by Councillor Steve Wain, seconded by Councillor Sue Burfoot and

 

RESOLVED (unanimously)

 

That Councillor Joanne Linthwaite be elected Chair of the Ernest Bailey Charity Committee.

 

The Chair declared the motion CARRIED.

 

It was moved by Councillor Roger Shelley , seconded by Councillor Steve Wain and

 

RESOLVED (unanimously)

 

That Councillor Sue Burfoot be elected Vice-Chair of the Ernest Bailey Charity Committee.

 

The Chair declared the motion CARRIED.

 

14 March 2024

It was moved by Councillor David Hughes, seconded by Councillor Joanne Linthwaite and

 

RESOLVED (unanimously)

 

That the minutes of the meeting of the Ernest Bailey Charity Committee held on 14 03 2024 be approved as a correct record.

 

The Chair declared the motion CARRIED.

Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member, their partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at the time.

Item 6 Distribution of Charitable Funds

 

Councillor Joanne Linthwaite, Steve Wain, Martin Burfoot, Sue Burfoot, David Hughes declared a non-pecuniary interest in Application 7/24 due to participating in fundraising for the Royal British Legion.

 

Councillor Nick Whitehead declared a non-pecuniary interest in Application 11/24.

This report sets out the financial position of the Charity as at the end of the 2023/24 financial year and provides estimates for 2024/25.

 

The report also seeks approval for changes in the arrangements for banking and investments in respect of the Charity’s funds.

The Director of Resources introduced a report setting out the financial position of the Charity as at the end of the 2023/24 financial year and provided estimates for 2024/25. The report also sought approval for the investment of the Charity’s funds with Derbyshire Dales District Council.

 

The charitable fund administered by the Council had earned on average 4.67% for 2023/24 earning £7,812.52. Grant payments in 2023/24 amounted to £8,932.00. The Charity’s financial position at 31 March 2024 was £168,197.47.

 

For 2024/25, it was noted that the amount available in the distribution fund was £8,090.33, being equal to the estimated interest receivable in the year. Members were informed that, if they wished to do so, they could award grants totalling £8,090.33 plus up to £1,004.97 without affecting the amount invested. Any grants awarded over the forecast would reduce the balance carried forward.

 

During the external audit of the Council’s accounts for 2022/23, the external auditor noted that the Council did not have a separate bank account for the Ernest Bailey Charity. In the External Auditor’s “Audit Completion Report” published in January 2024, it was recommended that: “The Council should encourage the Ernest Bailey Trust to establish its own bank account”. Members were informed that officers had since reviewed the arrangements for the banking and investment arrangements for the charity and recommended some changes to bring more independence to the Charity’s finances, whilst avoiding the arrangements becoming an administrative burden.

 

It was moved by Councillor Nick Whitehead, seconded by Councillor Martin Burfoot and

 

RESOLVED (unanimously)

 

1.     That the financial statement for the 2023/24 financial year be received and the forecasts for 2024/25 be noted.

 

The Chair declared the motion CARRIED.

 

It was moved by Councillor Joanne Linthwaite, seconded by Councillor David Hughes and

 

RESOLVED (unanimously)

 

2.     That approval be given to the Director of Resources to open a separate bank account as the Ernest Bailey Charity current account with the Council’s main banker (currently Lloyds), with signatories being the same as for the Council’s main bank account i.e. the Director of Resources, the Director of Governance & Corporate Services and the Financial Services Manager and, in addition, the Principal Accountant.

 

The Chair declared the motion CARRIED.

 

It was moved by Councillor Steve Wain, seconded by Councillor David Hughes and

 

RESOLVED (unanimously)

 

3.     That the Charity’s investments (currently £167,192.50) continue to be invested with Derbyshire Dales District but that this be at Debt Management Office (DMO) interest rates from 1st April 2025, with reviews of rates and balances on 1st April and 1st October each year.

The Chair declared the motion CARRIED.

 

At this point the Committee will consider excluding the public and press from the meeting in order to consider the exempt information contained within Item 6, Appendix 1b for the reasons shown in italics.

 

(The following information is exempt as it contains information relating to individuals and it is deemed that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.)

 

At this point the Committee excluded the public and press from the meeting for consideration of the remaining items of business.

 

It was moved by Councillor Sue Burfoot, seconded by Councillor Joanne Linthwaite and

 

RESOLVED (unanimously)

 

That the public and press be excluded for the remaining items of business for the reasons as set out in the report.

 

The Chair declared the motion CARRIED.

This report considers applications for grant aid.

It was moved by Councillor Nick Whitehead, seconded by Joanne Linthwaite and

 

RESOLVED (unanimously)

 

That the Community Development Officer be requested to revise the grant application process and that the proposed revisions be presented to a future meeting of the appropriate Committee for approval and implementation.

 

The Chair declared the motion CARRIED.

 

The Committee considered a total of 17 applicants for Grant Aid.

 

APPLICATIONS 2/24, 3/24, 5/24, 7/24, 8/24, 9/24

 

It was moved by Councillor Nick Whitehead, seconded by Councillor Sue Burfoot and

 

RESOLVED (unanimously)

 

APPLICATION NO 2/24 – Friends of Cromford Canal

 

That a grant of £350 be awarded towards the purchase of CPR training and upgraded first aid kit for crew of the pleasure boats on the canal.

 

APPLICATION NO 3/24 – Bakewell and Eyam Community Transport

 

That a grant of £400 be awarded to subsidise a meet and eat trip, aimed at those who are socially isolated. The funds would go to the Dales service which included Matlock, Darley Dale and Rowsley.

 

APPLICATION 5/24 – Cromford Institute

 

That a grant of £154 be awarded to remove old and inefficient gas boiler and replace with electric water heater. This would be used by the increasing number of groups using the space.

 

APPLICATION 7/24 – Matlock and Darley Dale Royal British Legion

 

That a grant of £200 be awarded for the purchase of a gazebo for promotional and fund-raising activities.

 

APPLICATION 8/24 – Matlock and Cromford Cricket Club

 

That a grant of £440 be awarded for the purchase of starter equipment for young junior cricketers on loan. £130 would be for kit.

 

APPLICATION 9/24 – EPIC Steep Turnpike Evangelical Church

 

That a grant of £400 be awarded for the purchase of tablecloths and crockery for the over 60+ weekly club from Matlock and Darley Dale.

 

The Chair declared the Motion CARRIED.

 

APPLICATION 1/24 – High Tor Players

 

It was moved by Councillor Steve Wain, seconded by Councillor Martin Burfoot and

 

RESOLVED (unanimously)

 

That a grant of £600 be awarded to put on a play with additional activities and items to enable people with disabilities to attend and get the most out of it.

 

The Chair declared the motion CARRIED.

 

APPLICATION 4/24 – Church in the Peak

 

It was moved by Councillor David Hughes, seconded by Councillor Martin Burfoot and

 

RESOLVED (unanimously)

 

That a grant of £1000 be awarded to provide fresh fruit and vegetables in food parcels for those in need in Matlock and surrounding villages.

 

The Chair declared the motion CARRIED.

 

APPLICATION 6/24 – River Network

 

It was moved by Councillor Joanne Linthwaite, seconded by Councillor Nick Whitehead and

 

RESOLVED (unanimously)

 

That no grant be awarded.

 

The Chair declared the motion CARRIED.

 

APPLICATION 10/24 - Darley Churchtown School

 

It was moved by Councillor David Hughes, seconded by Councillor Martin Burfoot and

 

RESOLVED (unanimously)

 

That this item be deferred to the next meeting of the Committee.

 

The Chair declared the motion CARRIED.

 

APPLICATION 11/24 – Pavilion Café

 

It was moved by Councillor Roger Shelley,  ...  view the full minutes text for item 198/24